Minutes of the Weekly Review meeting of the Project Management Unit of the Tripura JBIC Project held on the 29^th July,08 under the chairmanship of the Chief Executive Officer & Project Director, Tripura JBIC Project.

     The weekly review meeting of the Officers of the Project Management Unit of the Tripura JBIC Project was held under the chairmanship of Sh. S Talukdar, Chief Executive Officer & Project Director, in his office chamber in Aranya Bhavan at Agartala on the 29^th July, 08, at 5.30 P.M. The name of the Participants present is appended.

    The following issues considered urgent and pertinent were discussed and reviewed in the meeting on this day,

·         Development of the GIS based project area map and future integration with functioning of the Department.

·         Requisition for funds in the II quarter of 2008-09.

·         Installation  of internet facilities in the DMUs

·         Ceiling on Consumption of POL/ limit in vehicles of the Project.

·          Verification of PMU accounts

·          Posting of F.R in NCE.

·         Enlargement of Website.

·          Biodiversity Resources issue.

   And after detailed discussions the following decisions emerged in the meeting:

1. The Team Leader of the PMC shall provide note on the ways and means to install the GIS unit in the PMU by integrating the existing facilities. The Hardwares & softwares required for the purpose including the development of human resources to carry forward the job shall be included in the note. The Team Leader shall assist the PMU in locating the Firms from where the equipments can be procured at competitive rate.

                                                                 Action: Team Leader, PMC

2. The decision on procurement shall be taken only after having detailed discussion with the PCCF. The GIS Specialist Consultant shall remain present in the meeting.

                                                            Action: Team Leader, PMC

3. The TSAC shall be advised to provide the map of the project area prepared through GIS technology in the form which could be acted upon and if necessary could be altered and not in the JPEG format or which could only be accessed through password for viewing which shall have no use to the PMU.

                                                                    Action:  Director (A&F)

4. Proposal for release of fund for the second quarter of FY 2008-09 is moved to the Finance Department of the Government.

                                                                     Action: Director(A & F)

5. The National Informatics Centre shall be contacted to ascertain as to whether broadband connections can be provided by the Organization to the CPOs posted in various parts of the Project area.

                                                                     Action: Director (A & F)

6. The ceiling limit on usage of POL has been fixed and notification is issued for compliance by all concerned Officers.

                                                         Action: Director (A & F) &DDO

7. The Additional Director (E, A & M) shall carry out the auditing of the accounts of the PMU for the period from the 1^st April, 2008 and submit audit report to the Directorate of administration & finance. The I/C of the Accounts section shall render assistance for early completion of the auditing works.

                                                      Action:  Addl. Director (E, A & M)

8. The Additional director, NCE has been advised to initiate proposal for engagement of retired forest personnel for outsourcing of this job.

                                                       Action:  Addl. Director (NCE)

9. The CPOS shall be advised to send in the information on new links at the earliest

                                                                      Action: Director (A & F)

10. The proceedings of the workshop of the Biodiversity has been finalized and approved. It may be uploaded in the website. The next course of action shall be finalized on receipt of the views of the Chief Wildlife Warden.

                                                                    Action:  Director (A & F)

     List of PMU Officers present in the Meeting held on the 29^th July, 08

1. Shri S. Talukdar   P.D & CEO      - in chair

2. Shri G. R Paul Director (M&E)

3. Shri P. Biswas, Director (A&F)

4. Shri. P. Bhattacharjee  Addl. Director  (Fin.)

5. Shri S K Paul. Addl. Director  (P).

6. Mrs. Deepa D Nair.  Addl. Director  (HRD & Trg). & NCE

7. Shri  S Gupta, Addl Director(E,A&M)

8. Shri M. L Chanda, DDO.

            List of the  Project Management Consultants present.

       1. Mr S. Bhardwaj  representing  the Team Leader. PMC.