Minutes of Meetings

Minutes of the Weekly Review meeting of the Project Management Unit of the Tripura JICA Project held on the 22nd April, 09 under the chairmanship of the Chief Executive Officer & Project Director, Tripura JICA Project.

The weekly review meeting of the Officers of the Project Management Unit of the Tripura JICA Project was held under the chairmanship of Sh. S Talukdar, Chief Executive Officer & Project Director, in his office chamber on the 22nd April, 09, at 11 A.M. The list showing the names of the participants present is appended.
The following issues which were considered urgent and pertinent were discussed & reviewed in the meeting,
1. Training to be imparted by IBRAD from the 25th April,09.
2. Work order for Baseline data survey work.
3. Identification of site for 2009 ANR & nursery.
4. Progress of Microplanning works.
5. Agreement with RMSI.
6. Dates for 3rd Meeting of Governing Body.
7. Reimbursement of mobile telephone charges of the RMU.
8. Release of funds for FY 2009-10.
9. Procurement of GPS
10. Training & assignment of work to the LC/CO/FF
11. Assessment of requirement of Manpower. 
And after detailed discussion the following decisions have emerged in the meeting:
IBRAD shall be informed to initiate training of the LCs from the 25th April, 09.
Work order for Baseline data surbey has been issued. Fund as per the agreement shall be released.
The CPOs shall be advised to arrange identification of sites for 2009 ANR nursery.
The CPOs shall be advised to complete the Microplanning works by the 31st May, 09 with assistance from the Livelihood Coordinators/ Field Facilitators.
Agreement copy for the project area mapping through GIS technology is sent to the RMSI for authentification, on receipt of which the work order shall be issued.
The Tripura Council for Science & Technology shall be requested by the Director (A&F) to dupte the Scientist-Engineer by July, 2009 during which time the GIS facility at FTI complex shall be developed since existing facility at Aranya Bhavan is considered sufficient to allow smooth functioning of the GIS infrastructure. PCCF shall be requested to allow use of space at FTI complex for the installation.
The General Body meeting is proposed to be held in the 3rd week of the May, 2009.
The mobile telephone charge of the Project Officers (Addl. DFOs) and Project Managers(RMU chief) @ Rs. 500/- and Rs.300/- or actual whichever is less shall be reimbursed by the PMU against the existing connections. The Conservator of Forests/CPOs shall confirm the mobile telephone no. of the users whose telephone charge shall thus be reimbursed. The expenses shall be met by the CPOs from the fund already allotted. This practice shall however come into effect from the month of April, 2009 and an order to this effect shall be issued by the PMU.
Proposal for release of Revolving fund for FY 2009-2010 has been initiated on the 30th March, 09 after receipt of approval of APO by the Executive Body. But no fund is released yet. PCCF shall be requested to arrange release of the fund at the earliest.
Addl. Director (EA&M) shall place orders for supply of five high end version of GPS which were procured last time.
Position of Manpower requirement for the Project has been reviewed and it is found that proposal has been initiated to the Government for the granting permission for the engagement, action on which shall be taken on receipt of the approval.
Team Leader, PMC shall provide information on source and amount to meet the contingencies so that vehicular support can be provided to the CPOs for the purpose of tours in connection with demarcation of area of the JFMCs and Microplanning works.

          The meeting was concluded thanking everybody present.        Appendix