Minutes of Meetings

Minutes of the Weekly Review meeting of the Project Management Unit of the Tripura JBIC Project held on the 4th September,08 under the chairmanship of the Chief Executive Officer & Project Director, Tripura JBIC Project.

The weekly review meeting of the Officers of the Project Management Unit of the Tripura JBIC Project was held under the chairmanship of Sh. S Talukdar, Chief Executive Officer & Project Director, in his office chamber in Aranya Bhavan, Agartala on the 4th September, 2008, at 5.30 P.M. The name of the Participants present is appended.
The following issues considered urgent and pertinent were discussed, reviewed in the meeting on this day;
• Review of decisions of the previous meeting(19th August,08)
• Development of the GIS based project area map and future integration with functioning of the     Department.
• Inventorization of the Biodiversity Resources of the state.
• Initiation of works of Baseline data survey.
• Outsourcing of works- source of fund.
• Cost breakdown of the APO for FY 2008-09.
• Foreign tour.

And after detailed discussions the following decisions emerged in the meeting:
1. The Team Leader of the PMC shall forward the opinion so that the agreement finalized for undertaking the baseline data survey work can be signed with the Society for Social Services Madhya Bharat Chapter immediately.
Action : Team Leader PMC

2. The Terms of Reference finalized by the PMC shall be forwarded to the
Member Secretary, Tripura Council for science & Technology which runs the
Tripura Space Applications Centre (TSAC).
Action : Director (A&F.)

3. The Director (Adm.& Fin.) shall meet the Member Secretary of the
Council in person to apprise the requirement of the project so that the raw
data generated by the Centre is provided for use in the Project.
Action : Director (A&F.)

4. The text prepared for issue of notification for engagement of the GIS /MIS
Analyst is approved and it is decided to advertise the notification in the
National level newspapers for wide publicity.
Action : Director (A&F.)
5. A proposal shall be moved to the government for taking on deputation the serving personnel of the TSAC if response against the advertisement is found to be poor. Action : Director (A&F.)

6. A procurement policy shall be drafted by the PMC for seeking approval of
the Governing Body before placing supply order for procurement of
equipments of the Project.
Action: Team Leader, PMC

7. The Addl Director (Planning) shall submit the cost breakup of the
Components of the APO for the FY 2008-09 before the next
meeting.
Action: Addl. Director (P)

8. A Core Committee with academicians of the Tripura University and the
College of Fisheries, ICAR shall be formed to plan & execute the
Biodiversity Conservation component sites of which are finalized in the
Proceedings of the workshop on the Biodiversity.
Action: Director (A & F)

9. The Team Leader shall come out a formal proposal for international study tour.
Action: Team Leader, PMC

10 A sum of Rs. One lakh each is allocated to the nine CPOs for outsourcing the works of the Office Assistants & Data entry assistants considering the workload in the DMUs. Cheques shall be issued by the DDO.
Action : DDO.

List of PMU Officers present in the Meeting held on the 4th September, 08
1. Shri S. Talukdar P.D & CEO - in chair
2. Shri P. Biswas, Director (A&F)
4. Shri. S.K Paul. Addl. Director (P).
5. Shri M. L Chanda, DDO.

List of the Project Management Consultants present.

a. Mr S. Tsuji Team Leader
b. Dr. Ram Prasad
c. Mr. M Stuart.
d. Mr. A Gupta.