Minutes of Meetings

Minutes of the Weekly Review meeting of the Project Management Unit of the Tripura JICA Project held on the 4th March, 09 under the chairmanship of the Chief Executive Officer & Project Director, Tripura JICA Project.

The weekly review meeting of the Officers of the Project Management Unit of the Tripura JICA Project was held under the chairmanship of Sh. S Talukdar, Chief Executive Officer & Project Director, in his office chamber on the 4th March, 2009, at 5.30 P.M. The name of the Participants present in the meeting is appended.
The following issues which were considered urgent and pertinent were discussed & reviewed in the meeting,
1. Replacement of Experts
2. JFM basics
3. Circle-level meeting to finalize the APO for FY 2009-10.
4. Progress of Survey and demarcation.
5. Construction of JFMC building
6. Capacity building and training
7. Other Project activities
After detailed discussion the following decisions have emerged in the meeting:

1. Scrutiny Committee shall examine the proposal for replacement of Experts.
2. CEO & P.D shall examine the proposal for a view and decision soon.
3. The Circle level/ District level meeting is organized as per the following programme,
i) Northern Circle on the 7th of March, 09.
ii) DMUs of West District on the 9th March, 09 in the conference hall of Aranya Bhavan at Agartala.
iii) DMUs of South District at Paratia on the 12th of March, 09.

The Conservators of Forests Northern Circle and Southern Circle and the concerned CPOs of the DMUs shall organize and attend the meeting to prepare and finalize their respective budget after consulting the MoD dt. 5th December, 06 so that the Annual Plan of Operation (APO) for the Fy 2009-10 could be finalized within March, 09.
4. The next meeting of the Governing Body of the Society is proposed to be held on the 28th March, 09. The Director (P&I) shall move the proposal to the Chief Secretary for arranging an appointment for the meeting accordingly as per the convenience of the Chief Secretary.
5. The guideline for Survey & demarcation initiated by the Project Management Consultant is approved and the Directorate of administration 7 Finance shall arrange its printing at the earliest after observing the codal formalities.
6. A meeting to finalize the work programme of survey & demarcation of the notified JFMCs shall be held on the 19th March, 09 where the CCF looking after the preparation work of Working Plans in the Department, CF(WRT), DFO WP I & II shall be invited to finalize the road map for the work programme.
7. The team Leader PMC shall put up a note immediately detailing the cost involved in the capacity building & training for which the IBRAD has been assigned with the responsibility.
8. The Team Leader, PMC shall put up the vetted copy of the Micro Planning guideline for use in the Project.
9. The draft agreement for engagement of the Organization selected for GIS mapping shall be put up by the Team Leader, PMC.
10. The deputation order of the Scientist-Engineer of the TSAC has not been received from the Tripura State Council for science & Technology. The matter shall be placed before the Chairman of the Society.
11. The MoU with the Member Institutions for the biodiversity inventory work shall be signed on receipt of the vetted copy from the Law Department.
12. Meeting with the Society for Social Services, MB Chapter shall be held on the 10th March, 09 to finalize the work programme for the baseline data survey and the advance payment.
13. CEO & P.D shall take a view and decide on engagement of MIS Specialist after perusal of the recommendation of the Selection Committee.
14. The progress of NTFP works shall be reviewed separately.
15. The meeting was concluded thanking everybody present.