Minutes of Meetings

Minutes of the Weekly Review meeting of the Project Management Unit of the Tripura JICA Project held on the 7^th April,2009 under the chairmanship of the Chief Executive Officer & Project Director, Tripura JICA Project.

The weekly review meeting of the Officers of the Project Management Unit of the Tripura JICA Project was held under the chairmanship of Sh. S Talukdar, Chief Executive Officer & Project Director, in his office chamber on the 7^th April, 09, at 5.30 P.M. The name of the Participants present in the meeting is appended. The list showing the names of the participants is appended.

     The following issues which were considered urgent and pertinent were discussed & reviewed in the meeting,

     1. Engagement of IBRAD for LC’s training –payment of fees.

     2 Work order  for Baseline data survey work.

     3. Identification of site for 2009 ANR & nursery.

     4. Progress of Microplanning works.

     5. Foreign training programme.

     6. Agreement with RMSI

     7. Forest Rights Act and TFIPAP.

     8. Dates for 3^rd Meeting of Governing Body.

9. Release of funds for FY 2009-10.

10. Procurement of GPS

11. Training & assignment of work to the LC/CO/FF

     12. Recruitment of MIS Analyst

13. Assessment of requirement of Manpower.

     14. Plan of action for IBRAD training. 

And after detailed discussion the following decisions have emerged in the meeting:

• The Scrutiny Committee shall examine the payment of fees proposed by IBRAD for imparting training of the LCs.

• The work order for initiation of Baseline data survey work shall be issued by the Director(P&I)
• The CPOs shall be advised to identify sites for the 2009 AR plantation in so far as it is possible and also the site and species for the  2009 & 2010 Nursery. A memo shall be issued under the signature of the CEO & P.D to this effect.
• Maps of 19 JFMCs are reportedly ready. These maps shall be supplied to the concerned JFMC for preparation of Microplan.
• The Team Leader PMC shall contact the Organization and Institutes which the Officers shall visit under the component of the foreign tour and Sh. D K Sharma shall meet officers in the MoEF for necessary obtaining necessary cadre clearance.
• The MOU drafted for having agreement with the RMSI, Noida is sent to the Law Department for vetting. Further action shall be taken on receipt of the vetted draft.
• The project activities shall continue in the field in the designated RMUs by way of forming the JFMCs and due weightage  shall be given to the land allotted under the  Forest Rights Act  as and when it is brought to the notice of the members of the JFMCs.
• 5 new GPS shall be procured to speed up the demarcation work of the boundary of the JFMCs and preparation of map.
• The Director (P&I) shall hold a meeting with the LCs on the 10^th April, 09 to assign the works to be carried out by them since the training on preparation of microplan is imparted by IBRAD.
• Proposal for sponsoring names of suitable candidates for engagement of MIS Analyst is sent to the Director NIT Agartala and futher action shall be taken on receipt of proposal.
• The manpower requirement for the Project activities is prepared and sent the Chairman, Governing Body for approval.
• The Team Leader, PMC shall prepare the plan of action and sequence of training to be imparted by IBRAD.

              The meeting was concluded thanking everybody present.

Appendix