Minutes of Meetings

 

Minutes of the Weekly Review meeting of the Project Management Unit of the Tripura JBIC Project held on the 10th June,08 under the chairmanship of the Chief Executive Officer & Project Director, Tripura JBIC Project.

The weekly review meeting of the Officers of the Project Management Unit of the Tripura JBIC Project was held under the chairmanship of Sh. S Talukdar, Chief Executive Officer & Project Director, in the Conference hall of Aranya Bhavan at Agartala on the 10th June, 08, at 5.30 P.M. The Members of the Project Managements Consultants  had also attended the meeting as Invitee. The name of the Participants present is appended.

   2. The issues which are found to have remained pending during the last review meeting, the issues which came up for decisions during the intervening period are discussed and reviewed in the meeting on this day.  Course of actions are finalized and following decisions emerged in the meeting:  

 

Serial no.

 

                              Issues

 

Decision Taken

1.

Cost breakdown component/ sub-component wise of APO for the FY 2008-09.

 The cost breakdown of the components of the APO for the FY 2008-09 submitted by Addl Director (E, A & M) shall be examined by the Directorate of Finance & Administration And Planning & Implementation for final approval.

Action: Director (Adm & Fin.)  &  Director(P&I)

 

2.

  Decision on diversion of fund from the Soil & moisture conservation component to the infrastructure development by way of pooling of resources from the NREGA.

Decision of the Government on proposal moved for allocation of fund from NREGA is awaited. It is understood that the issue is under scrutiny in the Finance Department.

    Director (Fin. & Adm.) is to pursue and confirm about the government decision at the earliest.

Action:  Director (Adm. & Fin.)

3.

Audit Report/ Accounts to JBIC

 

        

The authenticated Audit report of the Society for the FY 2007-08 together with the disbursement schedule  is  forwarded to the JBIC, New Delhi 

4

Finalization of the GIS- TOR with the  Tripura Space Application Center 

   Meeting with the Officers of the TSAC is held.  The copies of mouja maps in regard to 11 JFMCs are already provided. Copies of maps of the rest are available with the DFO WP II.  Director (M&E) may advise the DFO WP II for supply accordingly.

The Director (P&I) shall take a view on procurement of hardwares proposed by the Officer In charge of TSAC for early decision.

 Action:  Director (P&I) & Director (M&E)

5

Baseline survey – revised TOR

 

The revised TOR is ready. M/s Genesis Fintec and Society for Social Services have been  requested to forward the Financial bids for further action.

Action: Director (P&I) & Team Leader PMC.          

6

Information on mobile no. – RMU/DMU/PMU

 

  The information received from various DMUs shall be uploaded in the Website in 7 days’ time.

Action:  Director (A & F)

7

 

Standardized inspection of records & Field by Inspecting officers.

 

The format drafted by PMC is examined. Necessary inputs for its amendment  is provided. It may be finalized now.

Action: Director( P&I), Director (M&E) & Team Leader PMC.

8.

   Notification of new JFMCs

 

 

The draft notification is ready but it needs further scrutiny in reference to its objectives. It shall therefore be referred to the CPOs for further scrutiny before final decision.

Action: Director (P&I) & Director (A&F)

9

Management Information System.

The draft prepared by the PMC is examined and inputs for development were provided. The roadmap drawn up by the PMC based on the inputs having   possible links  with GIS   may be presented at the earliest.

 Action: Team Leader, PMC.

10

Supply of LCD Projector to DMUs

 

 

 

The DMUs not having LCD projectors have been advised to procure the same at DGS&D rate & contract. The CPOs may initiate proposal for allocation of fund accordingly.

Action:  CPOs

11.

Enlargement of the website to accommodate information of the DMUs/RMUs & Circle Offices.

 

The work order is issued. The CPOs have been requested to provide relevant information. They are requested further to forward the same expeditiously.

Action: Director (A & F) & CPOs.

12.

 Requirement of PMU Officers including the Technical Officers.

 Appointment of retired Government Officers having requisite qualifications for appointment as Technical Officers, Range Officers and Accountants was found necessary in view of paucity of manpower in various offices. An advertisement text may be prepared for discussion in next meeting. 

Action: Director(A & F)

 

13.

 Purchase of vehicle for territorial CFs

 

 

Proposal received needs examination in reference to the cost break down of the MoD dt. 5th December, 06. Additional Director (E,A&M) & DDO may move proposal after ascertaining the rates, model etc.

Action: Director( A&F)

14.

Booklet about the project in English, Bengali and Kokbrok including programme for 2008-09

 

The draft in English has gone to the Press after finalizing the codal formalities. Proof reading shall be done in this week.  The draft in Bengali version is received from the ICAT. The Kokborok version shall be supplied by the ICAT after the 18th June, 08.

Action: DDO

15.

Formation  of District level  Advisory Committee

 

It has been notified.  Meeting in the South Tripura District is held by the D.M South Tripura. CPO Udaipur shall forward a copy of the minutes of meeting. Meeting of West District may be held at the earliest.

Action: CPO, Sadar.

     16.

Selection of IGA Support team

 The PMC has developed the roadmap. Discussion for its improvement is held. The PMC may submit the revised version at the earliest.

Action: Team Leader, PMC

      17.

Selection of Training Resource Agency.

Discussion for improvement of roadmap is held. The PMC may submit the revised version at the earliest.

Action: Team Leader, PMC

    18.

   Training in handling of GPS

  

 14 Sr. Surveyors/ Amins of the Working Plan Divn. I & II have undergone the training. The Surveyors shall be deployed for field demarcation of the Project Area.

Action:  Director(M&E)

   19.

 Training need analysis – training plan – national & international.

It is under scrutiny and views of the PMU on foreign training shall be communicated to the Team Leader for preparation of travel plan.

Action: Director(A&F)

     20.

 Review of activities NTFP Centre of  Excellence.

The Director, NCE shall fix venue and time after about 15 days.

Action: Director NCE.

     21.

Posting of Forester in RMUs.

The list containing names of 80 Foresters is ready. Decision on posting shall be finalized shortly.

Action:  Director(A & F) 

    22.

Annual Review Seminar

It may be held in July, 08. The Team Leader, PMC may propose the course of action.

Action: Team Leader, PMC.

      23.

Tripura- JBIC Project logo/sticker, Official writing pad of the CEO & PD/ other office stationeries.

  

      It has been finalized.

 

     24.

Inventorization of Bio-diversity resources.

 The roadmap for scope & applicability is finalized. A seminar shall be organized to identify the location, area where the resource survey work shall be conducted.  The date of holding the seminar with location & time, other details will be finalized after 17th June, 08.

Action: Director (A&F) & Director (P&I)

    25.

New Central Nursery site and proposal for improvement/ development of Old Central Nursery from DMUs

 

The  status  shall be informed by the Director (P&I)

Action:  Director(P&I)

 

    26.

(i)Proposal from DMUs regarding rubber plantation in RG villages for FC Act clearance- (ii)Action plan for developmental activities including social infrastructures.

(i) The CPOs are reminded to forward the information immediately with the CS plot no etc. for early decision. The TFDPC ltd. has been requested to supply the rubber planting stock.

Action:  Director(A & F)

(ii)  Tours to the potential sites shall be undertaken for drawl of action plan for development. It shall be submitted before next review meeting.

Action:  Director(M&E) & Addl. Director(Planning)

  27.

Purchase of vehicles of NTFP Center of Excellence/ PMU/ DMUs/ RMUs (motor bike)

  Head of Office & DDO may examine the position of availability of funds in the cost break up of the MoD dt. 5th December, 06 & funds in the APO for a view within two weeks’ time.

Action: Head of Office & DDO.

     28.

 Block level (RMU level) Planning.

 

 

The CPOs shall develop the work programme in the RMU based on the targets fixed as per the Project components and communicate the same to the respective Panchayat bodies. The CPOs shall monitor the progress.

Action:  Conservators of Forests, Northern Circle/ Southern Circle./ CPOs /  RMUs.

 

3. The meeting was concluded with a vote of thanks to the chair.                             

                                        Sd/- S Talukdar 16-6-08

                                         Chief Executive Officer & Project Director. 

     List of PMU Officers present in the Meeting held on the 10th  June, 08 

1. Shri S. Talukdar   P.D & CEO      - in chair

2. Shri D.K. Sharma, Director (P&I)

2. Shri G. R Paul, Director (M &E)    

3. Shri P. Biswas, Director (A&F)

4. Shri. P. Bhattacharjee,  Addl. Director  (Fin.) & (Adm).

5. Shri S.K Paul, Addl. Director (Planning).

6.. Shri. S Gupta, Addl.  Director (E, A & M) & (HRD & Trg). & NCE

7.. Shri M. L Chanda, DDO. 

        List of the     Project Management Consultants  present.

 1. Mr. S Tsuji, Team Leader.

 2. Mr. K Asano.

 3. Mr. A Gupta

 4. Ms. V Mehta.

 5. Mr. A. J Ogle.

 6. Mr. A  Ghosh.
 
   

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