Minutes of Meetings

 


 

Minutes of the Weekly Review meeting of the Project Management Unit of the Tripura JBIC Project held on the 19th August, 2008 under the chairmanship of the Chief Executive Officer & Project Director, Tripura JBIC Project.

 

     The weekly review meeting of the Officers of the Project Management Unit of the Tripura JBIC Project was held under the chairmanship of Sh. S Talukdar, Chief Executive Officer & Project Director, in his office chamber in Aranya Bhavan at Agartala on the 19th August, 2008, at 5.30 P.M. The name of the Participants present is appended.

   2. The action taken on the basis of the decisions which were taken in the previous meetings were reviewed on this day and following course of actions is finalized in the meeting:  

 

 Serial no.

 

                          Issues

 

Decisions  Taken

1.

Cost breakdown component/ sub-component wise of APO for the FY 2008-09.

 The Addl Director(E,A&M) has been transferred and not much of headway could take place during the intervening period and so it has been decided that the cost breakdown of the components of the APO for the FY 2008-09 may be finalized by the Addl. Director(Planning) with the DDO immediately.

Action: Addl. Director (Planning) & DDO.

 

2.

  Decision on diversion of fund from the Soil & moisture conservation component to the infrastructure development by way of pooling of resources from the NREGA.

The New Delhi Office of the JBIC has been requested to convey approval for diversion of fund from the Soil & moisture conservation component since the decision of the Rural Development Department for arranging funding in this component from the NREGA is already recived.

Action:  Director (Adm. & Fin.)

3.

Finalization of the GIS- TOR with the Tripura Space Application Center.

 Road map for development of In house capacity of the Department to carry forward the project components including the facilities for the training of the Analysts to be recuited.

        

 The Consultant looking after this component has arrived and now it shall be finalized at the earliest. The TOR required to get works done by the TSAC as per the project objective in a workable format shall be finalized.  The Team Leader PMC may come out with the fresh proposal immediately considering the requirement of the Department in future. The CCF(P) may be approached for the filizing the requirement.

Action:  Director (P&I), Director(A&F) &Team Leader PMC.

4

Baseline survey – revised TOR & agreement.

 

   The agreement is ready. The Society for Social Services has been requested to start the baseline data survey work immediately after signing the agreement.

Action: Director (P&I) & Team Leader PMC.          

5

Information on mobile no. of  RMU/DMU/PMU

 

The information is uploaded in the Website.

 

6

Standardized inspection of records & Field by Inspecting officers

  The format drafted by the PMC tends to be cumbersome and may become counterproductive in long run. It is reported that the Team Leader has submitted the format afresh. It shall be examined before forwarding to the DMU/RMU.

Action: Team Leader, PMC.

 

7

 

 Notification of new JFMCs

 

 

 

The draft notification is scrutinized and it shall be forwarded to the CPOs for further scrutiny before final decision.

Action: Director ( P&I) & Team Leader PMC.

8.

   Management Information System(MIS)

It needs further intense discussion.

Action: Director (P&I) & Director (A&F) , Team Leader, PMC

9

Integration of the GIS works with the development of the MIS.

 Further discussion is required to draw up the roadmap. The PMC may come out with proposal   for having possible links of MIS with GIS beyond the project implementation period.

 Action: Team Leader, PMC.

10

Enlargement of the website to accommodate information of the DMUs/RMUs & Circle Offices.

 

 

The work order is issued. The CPO Teliamura has sent the hard & soft copy for uploading in the website. Other CPOs are requested to forward the same at the earliest.

Action:  CPOs.

11.

Requisition of funds for the IInd quarter of 2008-09.

 Proposal is moved to the Finance Department for release of funds for the IInd quarter of the FY 2008-09. It may be pursued. 

Action: Director(A & F)

12.

 Purchase of vehicles for territorial CFs

The vehicles have arrived. Conservators of Forests Northern Circle & Southern Circle. They may please lift the vehicles after obtaining the temporary registration numbers from the DDO.

 Action: Director (A&F) & DDO.

 

13.

 Installation of internet facilities in the DMUs.

 

 

The NIC has declined to arrange installation of internet facilities for the DMUs. So it is decided to approach the BSNL for the internet connections. Forms may be filled in for the connections.

Action: DDO.

14.

Ceiling on consumption of POL/limit in vehicles of the Project.

 

The ceiling has been fixed and memorandum is issued.

Action: DDO.

15.

Verification of PMU accounts.

The present incumbent Addl. Director (E, A&M) could not carryout the assigned work. And he has since been transferred. So it may be done by his successor in the Office.

Action: Addl. Director(E,A&M)

     16.

Engagement of Steno-typist & Office Assistant in the PMU/ DMUs.

The work load in the Office of the PMU & DMUs  has increased manifold and to cope with the increase it has been decided to outsource the typographical work & works related to accounts in the PMU /DMUs . The source of fund is to be assessed & intimated by the Team Leader for placement of fund.

Action: Director (Adm. & Fin.) & Team Leader

 

      17.

 Inventorization of Bio-diversity resources- Holding of workshop for identification of potential sites.

The Inventorization work shall be started with focus group seminar. A notification for appointment of Members for execution of the component shall be issued immediately.

Action: Director(A&F)

    18.

Review of activities NTFP Centre of Excellence.

 The Director, NCE has submitted the list of 10 activities already carried out and the flagged the issues which need attention of the PMC. The Team Leader PMC may suggest the course of action.

Action: Director NCE & Team Leader , PMC

   19.

Posting of Forester in RMUs.

 The list containing names of 80 Foresters is ready. Decision on posting shall be finalized shortly. Action:  Director(A & F) 

 

     20.

Annual Review Seminar

The Team Leader, PMC shall finalize and forward the draft copy of the proceedings at the earliest. Action: Team Leader, PMC.

 21.   

The Auditing of Accounts of the PMU/DMU

 The Chartered Accountant has been contacted The Director (Adm.& Fin.) shall come out with the proposal immediately.

Action: Director (Adm.& Fin.)

 

 

    22.

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

23.  

Foreign training & exposure Visit.

The proposal of the Team Leader on visit to various countries is approved. The list of the Officers who shall be the members of the first batch is finalized. The travel plan and place of stay @ $150 for single occupancy for officers above the level of Director shall be the rate of expense per diem and programme may be finalized so that the JBIC may be approached formally. A PSU Balmer & Laurie with headquarters at Kolkata shall also be contacted for the needful.

Action: Team Leader.

Posting of F.R in the NCE/

A proposal shall be initiated to the PCCF, afresh.

Action: Director (Adm.& Fin.)

 

     List of PMU Officers present in the Meeting held on the 19th August, 08

 

1. Shri S. Talukdar   P.D & CEO      - in chair

2. Shri D.K. Sharma, Director (P&I) & NCE

3. Shri P. Biswas, Director (A&F)

4. Shri S K  Paul. Addl. Director (P).

5. Shri M. L Chanda, DDO.

 

 

        List of the  Project Management  Consultants present.

 

a.     Dr. M.K Patnaik

b.     Mr. A Gupta.

c.      Mr. M. Stuart.

 
 
   

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