Minutes of Meetings

 

Minutes of the Weekly review meeting of the Project Management Unit of the Tripura JBIC Project held on the 22nd May, 08 under the chairmanship of the Chief Executive Officer & Project Director, Tripura JBIC Project.

The weekly review meeting of the officers of the Project Management Unit of the Tripura JBIC Project was held under the chairmanship of Sh. S Talukdar, Chief Executive Officer & Project Director, in his chamber on the 22nd May, 08, at 5.30 P.M. The Members of the Project Managements Consultants had also attended the meeting as Invitee. The list of officers present is appended.

   2. The actions taken based on decisions of the meeting of the preceding weeks were reviewed including review of the following decisions,

·         Roadmap for organizing the training

·         Initiation of baseline data survey.

·         Issue of notification of new JFMCs.

·         To link the CPOs through website.

·         Field demarcation of the notified JFMCs

·         Submission of report on transformation of the teak monoculture.

·         Finalization of Biodiversity resources conservation action plan.

·         Diversion & reallocation of fund for PMU/DMU/RMU.

3. After detailed discussions the following decisions emerged in the meeting, 

 

Serial no.

 

Issues

Decision Taken /

Action to be taken by

 

1.

 

Submission of quarterly progress report to the Representative Office of the JBIC at New Delhi.

 

 The Addl Director (Planning) shall prepare the progress report for the month of March, 2008 onwards after collecting the same from the office records in the proformae  in  Minutes of Meeting dated 5th December, 2006 available with him.

Action:Addl. Director(Planning)

 

 

 

2.

 

 

        Preparation of Operation Manual.

The Team Leader of the PMC has provided a copy showing the contents of the Operational Manual being developed. It may be finalized and submitted at the earliest.

Action: Team Leader PMC. 

 

 

3.

 

 

       Issue of notification of New JFMCs.

Allowed time till the 26th May, 08 to draft and put up the notification of the formation of the new JFMCs in the line of 53 JFMCs already notified.

Action: Addl Director (P).

 

4

 

Proposal for re-allocation of fund for the construction of the PMU/DMU/RMU buildings due to escalation of fund.

  The additional amount required in calculated. The source for pooling the additional amount is identified. JBIC shall be moved for re-allocation of the additional fund.

Action: Director (Fin.& Adm.)

 

5

 

Enlargement of Website of the Tripura JBIC Project to accommodate information on progress of works of the DMU/RMU.

 The Firm assigned the task of hoisting & maintaining the website shall be called to enlarge  the site further to accommodate links of the 09 DMUs of the Project.

Action: Director (Fin.&Adm.)

6

Preparation of DMU wise physical & financial targets based on the approved Annual Plan of Operation (APO) for the FY 2008-09.

   The Additional Director(E,A&M) and the DDO together shall finalize the targets within a week’s time. Action: Addl. Dir. (E,A&M) & DDO

 

 

 

7

 

 

 

    Finalization of Training Source Agency.

 It shall be finalized by the Project Management Consultants. The file of the PMU containing the information may be handed over to the Team Leader by the Additional Director (HRD&Trg.) immediately. The draft may be put up by the   26th May, 08.

Action: Team Leader, PMC& Add.  Dir. (HRD & Trgn.).          

 

8

 

Finalization of the TOR for preparation of the GIS map of the project area.

The TOR is sent to the TSAC. But no response is received from the TSAC. The concerned officer of the TSAC shall be contacted in person to ascertain the current status.

Action:  Director (F&A)

 

 

9

 

 

Organizing the training of implementing Organization and community.

The issue shall be discussed on the 26th May,08. All PMU officers may attend the meeting. The Team Leader PMC shall take action , assist and finalize the training programme so that first  batch of 25-30 officers & JFMC members may be sent for training in the first week of June, 08.

10

Initiation of Baseline data Survey.

M/S Genesis Fintec is invited for presentation and reply to the queries so that it could be finalized by the 26th May, 08. Director (F&A) may forward the observation of the PMC to the Firm. The presentation may be held at 2.00 P.M

 

11

Conversion of Teak monoculture plantation to miscellaneous plantation

It has been decided to go for ANR in the proposed area of 1000 ha at the first instance. No felling shall be allowed. The Director (M&E) may draft the working scheme accordingly.

 Action: Director(M&E)

12

Preparation of Computer training module 

The Addl. Director (E & A M) shall provide a copy of the module developed for the purpose.

Action: Addl. Director (E & A M)

13

Biodiversity conservation component of the Project.

The PMC may finalize the issue for which the file is endorsed. The Team Leader has asked for the copy of the expression of the WII.

Action:      Addl. Director (E & A M) & DDO.

14.

Engagement of Computer literate Personnel on outsource basis in the 40 RMUs

The RMUs are already notified. Computers are also provided to the DMUs/RMUs. .Computer Literate Personnel shall be required in these offices.. The Directorate of Finance & Administration shall centrally select such personnel and notify the CPOs to  whom the work shall be outsourced; payment for such outsourced work shall be met out of the Project component. by the Directorate, based on requisitions from the CPOs. Copy of the MOD dt. 5th December,06 shall be uploaded in all the RMU computers so that the RMU Officers remain aware of the details of the Project.

 4. The meeting was concluded with a vote of thanks to the chair.

 
 
   

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